Clean the Outlook Calendar

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Written by Thomas Speekenbrink

Overview:

There are two methods of cleaning a calendar:

  1. For users that work mainly in the SuperOffice calendar it’s easier to clean the Outlook calendar before starting the Synchronizer
  2. For users that work mainly in the Outlook calendar it’s better start the synchronizer and cleanup the duplicates afterwards. For this method, please see the following article: How to remove Duplicates from Outlook

How to:

Cleaning calendar in Outlook

Calendar cleanup for users that use SuperOffice as primary calendar system.
Don’t follow these steps if you primary use Outlook for your appointments or if you have a lot of Outlook Meetings (with invited participants).

  • Make sure that the Outlook Synchronizer is stopped
  • Open Outlook and go to Calendar
  • Then click on the tab ‘view’ select ‘Change view’ and choose ‘List’

  • Order the list by category
  • Delete all appointments in category SuperOffice Appointment

  • Follow the steps for Cleaning up Contacts (see below)

Cleaning Tasks in Outlook

Cleaning tasks in Outlook works in the same way as with the calendar. The category to delete is called SuperOffice Task

Cleaning contacts in Outlook

Cleaning up contacts is easier, as contacts are synchronized only from SuperOffice to Outlook and not the other way around (One Way synchronization). 

  • Open Outlook and go to contacts
  • Then click on the tab ‘view’ select ‘Change view’ and choose ‘List’

  • Order the list by category
  • Delete all appointments in category SuperOffice Company. When you synchronize SuperOffice selections you will have to remove the category SuperOffice Selection also